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Everybody Eats Admin Guide

Parental Consent

Parental Consent Management

Section titled “Parental Consent Management”

Handle parental consent requirements for volunteers under 18 years old, including approval workflows and compliance tracking.

Overview

Section titled “Overview”

The system automatically identifies volunteers under 18 and requires parental consent before they can participate in shifts.

Section titled “Consent Workflow”
  1. Automatic Detection - System identifies underage users during registration
  2. Consent Form Generation - PDF forms available for download
  3. Admin Review - Submitted consent forms reviewed by administrators
  4. Approval Process - Admin approval enables shift participation
Section titled “Managing Consent Requests”
Section titled “Accessing Consent Management”
  • Navigate to /admin/parental-consent
  • Click “Parental Consent” in the admin sidebar
  • View pending and approved consent requests

Approval Process

Section titled “Approval Process”
Pending Approval: Consent forms received, awaiting admin review
Approved: Consent verified, volunteer can participate in shifts

Key Information Displayed

Section titled “Key Information Displayed”
  • Volunteer name and age
  • Contact information (volunteer and parent/guardian)
  • Registration date
  • Consent form status
  • Approval date (when applicable)
Section titled “Consent Requirements”

What’s Required

Section titled “What’s Required”
  • Completed parental consent form
  • Parent/guardian signature
  • Emergency contact information
  • Medical information (if applicable)

Form Management

Section titled “Form Management”
  • Download consent forms from volunteer profiles
  • PDF generation with pre-filled volunteer information
  • Email delivery to volunteers and parents

Compliance and Safety

Section titled “Compliance and Safety”
Section titled “Legal Considerations”
  • Consent forms must be complete and signed
  • Age verification required
  • Parental contact information must be current
  • Special supervision requirements may apply

Safety Protocols

Section titled “Safety Protocols”
  • Underage volunteers without consent cannot access shifts
  • Special shift restrictions may apply
  • Additional supervision requirements
  • Emergency contact verification

Important

Volunteers under 18 cannot sign up for shifts until parental consent is approved by an administrator.

Common Tasks

Section titled “Common Tasks”
Section titled “Daily Consent Management”
  1. Review pending consent requests
  2. Verify submitted forms are complete
  3. Approve valid consent forms
  4. Follow up on incomplete submissions

Communication

Section titled “Communication”
  • Contact parents/guardians for incomplete forms
  • Send approval confirmations
  • Provide guidance on consent requirements
  • Coordinate with volunteer coordinators

Troubleshooting

Section titled “Troubleshooting”

Common Issues

Section titled “Common Issues”
  • Incomplete forms - Contact family for missing information
  • Age verification - Verify birth date accuracy
  • Contact information - Ensure emergency contacts are current
  • Technical issues - Assist families with PDF forms

Next Steps

Section titled “Next Steps”