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Everybody Eats Admin Guide

Viewing Volunteers

Learn how to access, review, and manage volunteer information through the user management interface.

User Management Interface

👥 Open Live User Management ↗

Accessing the User Management Page

Section titled “Accessing the User Management Page”

Navigate to the user management interface:

  1. From the admin dashboard, click “Manage Users” in Quick Actions
  2. Or navigate directly to /admin/users
  3. Ensure you have admin privileges to access this page

User List Overview

Section titled “User List Overview”

The user management page displays all registered volunteers with key information:

Displayed Information

Section titled “Displayed Information”
  • Profile photo or avatar with initials
  • Full name and contact email
  • User role (Volunteer or Admin)
  • Account status and completion level
  • Registration date and last activity

Filtering Options

Section titled “Filtering Options”
  • Search by name or email
  • Filter by role (All, Volunteers, Admins)
  • Filter by status (Active, Pending, Incomplete profiles)
  • Sort by registration date, last activity, or name

Volunteer Profile Details

Section titled “Volunteer Profile Details”

Click on any volunteer to view their complete profile:

Personal Information

Section titled “Personal Information”
  • Full name and contact details
  • Mobile phone number
  • Birth date and age
  • Profile completion status

Emergency Contact

Section titled “Emergency Contact”
  • Emergency contact name and relationship
  • Emergency contact phone number
  • Alternative contact information (if provided)

Volunteer Activity

Section titled “Volunteer Activity”
  • Total shifts completed
  • Current month activity
  • Achievement progress
  • Recent shift history

Account Information

Section titled “Account Information”
  • Registration date and method (email/OAuth)
  • Last login and activity timestamp
  • Profile completion percentage
  • Account verification status

Profile Status Indicators

Section titled “Profile Status Indicators”

Understanding volunteer account status:

Complete Profile: All required information provided
Incomplete Profile: Missing required information
New User: Recently registered, needs verification
Needs Attention: Account issues requiring admin action

Managing Volunteer Information

Section titled “Managing Volunteer Information”

Available Actions

Section titled “Available Actions”

From the volunteer profile view:

  • Add Admin Notes - Record interactions and important information
  • View Shift History - See complete volunteer activity
  • Update Contact Info - Assist with profile maintenance
  • Manage Permissions - Handle special access needs

Bulk Operations

Section titled “Bulk Operations”

Select multiple volunteers to:

  • Export volunteer information
  • Send group communications
  • Apply bulk status changes
  • Generate activity reports

Special Cases

Section titled “Special Cases”
Section titled “Parental Consent Required”

For volunteers under 18:

  • Consent Pending - Awaiting parental approval
  • Consent Approved - Can participate in shifts
  • Download consent forms for processing

Group Booking Leaders

Section titled “Group Booking Leaders”

Volunteers who create group bookings:

  • View group booking history
  • See group member management
  • Track invitation responses

Achievement Tracking

Section titled “Achievement Tracking”

Monitor volunteer progress:

  • Milestone achievements (shift counts)
  • Dedication achievements (consecutive months)
  • Impact achievements (hours contributed)
  • Specialization achievements (specific shift types)

Search and Navigation Tips

Section titled “Search and Navigation Tips”

Efficient Searching

Section titled “Efficient Searching”
  • Use partial names for quick lookup
  • Email search for exact matches
  • Recent activity filter for active volunteers
  • Incomplete profiles filter for follow-up needs

Quick Actions

Section titled “Quick Actions”
  • Recently registered volunteers may need profile assistance
  • High activity volunteers might be candidates for recognition
  • Inactive volunteers could benefit from re-engagement

Common Administrative Tasks

Section titled “Common Administrative Tasks”

Daily Volunteer Review

Section titled “Daily Volunteer Review”
  1. Check new registrations for profile completion
  2. Review pending consent for underage volunteers
  3. Follow up on incomplete profiles
  4. Monitor volunteer engagement levels

Weekly Volunteer Management

Section titled “Weekly Volunteer Management”
  1. Generate activity reports
  2. Update volunteer notes and records
  3. Process parental consent approvals
  4. Recognize high-achieving volunteers

Data Privacy and Security

Section titled “Data Privacy and Security”

Information Handling

Section titled “Information Handling”
  • Protect personal information according to privacy policies
  • Limit access to volunteer data to authorized admins only
  • Secure notes and records with appropriate confidentiality
  • Regular data review to ensure accuracy and relevance

Communication Guidelines

Section titled “Communication Guidelines”
  • Use volunteer information only for organizational purposes
  • Respect privacy preferences for communications
  • Maintain professional boundaries in all interactions

Next Steps

Section titled “Next Steps”